Mandatory Furnishing of PAN, KYC details and Nominated by Holders of Physical Securities

SEBI has, vide the Circular No.SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023, mandated the furnishing of PAN, address with PIN, mobile number, bank account details and nomination / opt out of nomination by holders of physical securities. Also, shareholders are requested to register the email ID with the folio, to be able to correspond and receive relevant communication.

Further, shareholders are requested to note that the folios where any one of the cited details are not available on or after October 01, 2023 shall be frozen by the Registrars and Transfer Agent of the Company (RTA) and services will be impacted as below:

  • Frozen folios will not be eligible to lodge grievance or avail service request.
  • After April 01, 2024, frozen folios will be not eligible to receive dividend in physical mode.
  • After December 31, 2025, frozen folios shall be referred by RTA / Company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and or Prevention of Money Laundering Act, 2002.

SEBI has introduced the following forms to standardize and simplify the processing of investor services requests by RTAs:

Forms Description

Request for registering PAN, KYC details or changes / up-dation thereof

Confirmation of Signature of securities holder by the Banker

Nomination form

Declaration for Nomination opt-out

Change in Existing Nomination

Request for issue of Duplicate Certificate and other Service Requests

Request for Transmission of Securities by Nominee or Legal Heir

Reminder Letter

Reminder Letter -1

Reminder Letter

Reminder Letter

The duly filled and authenticated forms along with other documents can be sent to XL Softech Systems Limited, Registrar & Share Transfer Agent.

Registrar & Share Transfer Agent
XL Softech Systems Ltd,
# 3, Sagar Society, Road No.2,
Banjara Hills, Hyderabad – 500034,
India, Ph : +91-40-23545913/14/15,
Fax: +91-40-23553214,

SEBI Circulars are as under
SEBI/HO/MIRSDMIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021
SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/687 dated December 14, 2021
SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8 dated January 25, 2022
SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023
SEBI/HO/MIRSD/POD-1/P/CIR/2024/81 dated June 10, 2024